National Center for Competency Testing (NCCT) Medical Assistant Practice Test

Which document contains the vendor's information, the quantity ordered, and the price of items purchased?

1. Invoice

2. Purchase Order

3. Delivery Receipt

4. Supply Agreement

The correct answer is: Purchase Order

The correct answer is the document that aligns with the definition provided in the question. A purchase order is typically utilized to formally request specific items from a vendor, detailing essential information such as the vendor's contact details, the quantity of each item ordered, and the agreed-upon prices for those items. It serves as a crucial part of the procurement process by establishing a legal contract between the buyer and the seller, ensuring both parties are clear on what has been requested and the associated costs. In contrast, invoices are issued after the purchase is made to request payment for the ordered goods or services, but they do not initiate the order. Delivery receipts confirm the items have been received, and while they may summarize quantities, they do not list vendor information or pricing. A supply agreement outlines the terms of a partnership for a longer term and may cover multiple orders over time, but it does not usually provide specific details for an individual purchase like the quantity and price at the time of ordering.